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Sanford
Y Titans
Parents’ Advisory Board By-laws
Purpose
of the Titans
The
Sanford
Y Titan Swim Team uses competitive
swimming to teach children how to improve physical skills, concentration, and
perseverance. We also provide a chance to make friends and learn teamwork. We provide an
arena for beginning through advanced levels of swimming.
Game
Plan
New swimmers who want to
join the Titans should have a love of the water and enough skill to swim a length with good breath control.
First year Titans concentrate on skills and fun.
Age Group Titans focus on
refining technique. Endurance and strength are gradually built
up, so that when the swimmer reaches Senior Titans, they are ready to train. Coaches provide encouragement and guidance. The more strongly
motivated the swimmer, the faster the progress will be.
Coaches expect that when
aSenior Titan graduates from high school, he or she should be beautifully fast, and
still love to the water.
Purpose
of the Parents' Advisory Board
The board supports the efforts of
the Head Coach. It is the forum for parents to work together to ensure the
smooth operation of the swim team. The board manages the meets, social
activities, equipment, publicity, and budget. It serves as a sounding board for
parental concerns and suggestions. Members are advised to have open minds, good
humor, and a willingness to give troubling issues time to resolve.
Board
Make-up
The board shall consist of four
officers, committees as needed, and general membership. All parents
of currently active Titans are automatically members of the board.
Those holding offices should be in
agreement with the team philosophy. The common purpose of the executive board
should be the long-term health of the Sanford
Y Titans.
The officers, who make up the executive
board, are appointed by the head coach and serve for one
year beginning in May.
They are:
1)
Moderator
a)
Schedules meetings and plans agenda.
b)
Is responsible for communicating with coaches and team members
c)
Coordinates meet
directors for all home meets
d)
Must have the ability to make all feel welcome
2)
Assistant to the Moderator
a)
Shares duties with the moderator
3)
Treasurer
a)
Manages the budget as proposed by the head coach and administered
by the board.
b)
All withdrawals and deposits go through the treasurer.
c)
Any expense more than $50.00 shall be voted on by the board.
4)
Secretary
a)
Takes minutes and handles correspondence.
b)
Forwards minutes to the coach to be posted on the website.
c)
Places copies of minutes and announcements in folders and on the
bulletin board.
Committees:
1.
Social: preferably headed by a Senior Titan that will foster
interaction with the entire team.
2.
Equipment: Maintenance and care of timing equipment
3.
Wardrobe: Oversee selection and purchase of team suits, caps, and
related gear
4.
Food: Directs the concession stand and banquet
5.
Parent Education and Team communication: Assists new parents in
acclimating to competitive swimming. Also, helps with the bulletin board and
publicity.
6.
Publicity
7.
Fundraising: Plans and carries out
fundraising efforts, as approved by the board, coordinating with the Financial
Development Director of the YMCA as necessary.
General Membership: All Titan parents
are welcome to board meetings and may vote on all issues.
When there is an opening for an officer
or committee head, any Titan parent may request the position by speaking with
the head coach who shall make the selection. In the absence of volunteers,
the head coach is also happy to take recommendations for positions. There will
be one Senior Titan on the board.
All meetings will be publicized on the
Web page and team bulletin board. All parents are invited.
The board will meet as scheduled by the
Moderator.
Five members need to be present to
hold a board meeting..
By-laws may be changed by a majority
vote of the board and approval by the coach. Any discussion of by-law changes
should be advertised. All parents are on the
board and entitled to a vote.
Voting shall take place at he board meetings.
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